Many organizations are overwhelmed by the prospect of moving to the cloud and become so bogged down by the idea of the project that they put it off indefinitely.

CIO’s are tasked with keeping up with ever-changing technology, delivering business value, focusing on growth and the competitive landscape, identifying problems and solutions and choosing new tools to implement. Yet, many still haven’t moved to the cloud, despite its impact on the role. Here are 4 simple steps to help get started on the transformation process:

  1. Engage an IT Transition Advisor to perform a technical audit on your IT organization – this will help identify any and all areas where the company may transition to the cloud and save money. Typically, these are third party organizations or consultants, and the best ones are not tied to one specific brand or service, but represent the “best of breed” in the industry across the board. The point is to have multiple options in each area and negotiate contracts with those vendors for the best price points. The advisor should develop project requirements, send a list of qualified service providers, and manage the entire evaluation process.
  2. Review the Audit and Recommendations: The IT Transition Advisor should compile the responses into an easy-to-use decision matrix so you may make informed decisions based on your needs and goals. Review the responses and recommendations with internal IT leadership and agree upon areas to address in a phased plan. It’s essential everyone is on the same page and in agreement on the approach.
  3. Sit back and await contracts: The IT Transition Advisor will then negotiate subsequent contracts with the best of breed vendors on your behalf at no cost to you. Experienced advisors can help identify and secure favorable terms and conditions that aren’t always common industry practice or knowledge, saving you time and money.If they are charging you for the service, it’s a red flag as the best advisors are compensated by the vendor much like a home seller compensates a real estate agent. Pricing should not be marked up as pricing by suppliers is consistent whether working directly with your company staff or the advisory group.
  4. Implementation: Once the contracts are signed, the advisor will coordinate among the various vendors and suppliers to manage the overall installation process. Once complete, the vendor should stay involved to help maintain the customer vendor relationship on an ongoing basis.

The point of transitioning to the Cloud is to spend less and get more

With a utility-based payment model, the cloud has proven to be extremely cost effective. The technology reduces operational costs overall, while also saving in countless other areas. Organizations will reduce IT spending, as well as spending on purchasing and maintaining expensive hardware. And since the cloud provider manages upgrades and maintenance, the IT team is free to tackle other important projects.

While these savings occur, businesses simply pay a monthly fee, based on their usage of the cloud services. The cloud makes computing and IT resources much more affordable, allowing businesses of all sizes to experience the latest technology. Seven in 10 respondents either agreed or strongly agreed that the cloud environment had delivered significant efficiencies and cost savings – and it’s this fact that is driving cloud adoption today.

For more information about how to transform your IT organization to a cost-efficiency center and surrounding benefits, please contact Cloud Communications Group to request a FREE audit.